PressCorpsTravel.com Privacy Policy

Effective 01 January 2024

If you have questions about this policy, please contact whpress@airpartner.com.

Introduction

In this privacy policy (the “Privacy Policy”), we describe the information, including personal information and special or sensitive personal information, that Air Partner LLC1 ("us," "our," "we" or “Air Partner”) collects or gathers, uses, or discloses in connection with the services it provides to the White House Travel Office and members of the White House Press Corps.

The purpose of this site is for members of the White House Press Corps and others to register to travel on trips that are arranged and managed by the White House Travel Office (“WHTO”).

Unless stated otherwise, this Privacy Policy only applies to information that we collect through the website www.presscorpstravel.com (the “Site”) when you use the services that are made available through the Site. This Privacy Policy also applies when you contact or interact with us offline, such as sending us an email. In this Privacy Policy, the services made available on the Site and services that are provided to you when you contact us offline are referred to collectively as the “Services.”

Please note that our use of your information is be governed by additional terms, including the White House Press Corps Travel Policies and Procedures and the Site’s Terms of Use. If there is a conflict between that agreement and this Privacy Policy pertaining to your personal information, this Privacy Policy will govern with regard to that particular conflict.

Only Authorized Users are permitted to use the Site and our Services. We are not responsible for determining who is an Authorized User. To become an Authorized User, you must follow the Site’s registration instructions.

When you use the Services, your use will be subject to this Privacy Policy, which is incorporated into and forms a part of the Site’s Terms of Service. Where permitted by applicable law, any disputes regarding our use, disclosure, or other processing of your information, including your personal information and special or sensitive personal information, will be subject to the dispute resolution provisions set forth in the Site’s Terms of Service.

This Privacy Policy may change from time to time. If we make material changes to the manner in which we use, disclose or otherwise process your information, we will endeavor to notify you by noting on the Site that the Privacy Policy is new, or by emailing you at the last known email address on record (if you have registered with us).

1Air Partner is a Wheels Up company. If you use different products or services provided by a Wheels Up company, or visit other websites or applications operated by a Wheels Up company, please review the policies made available by such other Wheels Up company(ies).

1. Information We Collect About You and How We Collect It

We collect information directly from you.

We collect information about you, including personal information – and in some cases sensitive or special personal information directly from you, from other persons or entities (such as your employer), and automatically as you use the Site or Services. The scope of information, including personal information, that we collect from you varies based on your interaction with the Site or Services. We collect information from you as follows:

  • 1.1. Account Creation or Update:

    When you register and create an account, we collect the following mandatory information: gender, legal first name, legal middle name, legal last name, date of birth, birth city, birth date or province, birth country, job title, work phone (optional), mobile phone, citizenship, special food requirements (optional), employer/company name (or indication that user is a freelancer), passport(s) number(s), passport issue date(s), passport expiration date(s), passport issuing authority(ies), passport location(s) issued, an image of your passport, and an indication of your preferred form of payment (ACH/wire transfer or credit card). NOTE: The Site does not collect or process credit card information.

    In addition, you will need to upload images of the following documents: your picture to create a profile picture, your press identification, and your proof of vaccinations.

    When you create an account, you can provide the following additional optional information: emergency contact information (name, relationship, phone and email).

    Finally, you will create a password that meets the Site’s requirements and agree to this Policy, the Site’s Terms of Use, and the White House Press Corps Travel Policies. You are responsible for maintaining the secrecy of our log-on credentials. Do not share your credentials with anyone.

  • 1.2. Account Log In or Taking Action Within Your Account:

    Each time you log into the Site, we collect your log on credentials and any information regarding your use of our Services once logged in, such as date and time of your particular log in.

    Once logged in, we collect additional information such as your travel preferences (e.g., a request to book a flight, ground transportation, lodging; whether you need a workspace, etc.), add other details that are required by the WHTO. We will also collect information if you change our update any of your account information, including any of your personal information.

  • 1.3. Contacting Us:

    Such as to inquire about Services, report a problem with our Services or to make a request.

  • 1.4. Selecting Travel Arrangements:

    When you use the Site to select options for a trip organized by the WHTO, we collect your travel preferences and needs, based on the options made available by the WHTO for the trip.

  • 1.5. Provide Us with General Information:

    We or the WHTO may ask you to complete a survey or questionnaire or ask for additional information about the Site our Services.

  • 1.6. Sign Up for Communications:

    We collect your name and email address if you opt-in up to receive communications from WHTO about your travel arrangements.

We collect information about you from other parties.

We also collect information, including personal information, about you from other parties:

  • 1.7. Your Employer:

    Your employer may provide us with a list of persons authorized to register and become and Authorized User. Your employer may also provide us with your personal information as part of either the Site registration process or as you sign up for WHTO trips. More information about how we use data in conjunction with our Services (defined below) is set forth in the section “Information we Collect as a Service Provider.”

  • 1.8. The White House Travel Office:

    The WHTO will provide us with information such as trip and itinerary details. The system administrators from the WHTO have access to the Site to read, view, download, edit, and manage all trip details including the personal information of any traveler who is participating in a trip. The WHTO may provide us personal information with respect to press credentials, visas, passport information, and other personal information necessary to manage a trip and create a complete trip manifest2.

  • 1.9. White House Correspondents’ Association:

    We may receive personal information from the White House Correspondents Association for the purpose of authorizing users, creating accounts for Authorized Users, and managing users. You can find out more about the White House Correspondents Association at https://whca.press/.

  • 1.10. Travel Suppliers:

    We may receive personal information from a travel supplier (e.g., airline, hotelier, provider of ground transportation) as the WHTO manages trips and creates manifests.

2For the avoidance of doubt, in our policies we use the term “manifest” to mean a document giving comprehensive details of a trip, including detailed personal information, including sensitive or special personal information, of the trip’s participants (travelers). A manifest could also include payment information, depending on the WHTO’s requirements.

We collect information about you automatically when you use the Site and our Services.

We automatically collect certain information about you when you use the Site or our Services. We collect this information through our service providers, which include operating systems and platforms, internet service providers, payment processors, and data analytics providers. The type of information that we collect varies on the settings on your browser, and your interactions with the Site and our Services, and may include: information about your equipment, browsing actions and patterns, such as the date/time you visit/log into our Services, the pages you visit, the length of time on each page, our IP address, device ID, device type, location information (collected, e.g., through our analytics providers). Our service providers also may track your behavior through links that you click on our Sites. See the section below titled “Cookies” for more information. If you are logged into the Site and or using our Services, we may associate certain of this automatically collected information with your account, for example, for trouble-shooting purposes, and to assist us in determining how users use our Services, but we do not typically associate this information with the personal information that we collect about you.

2. How We Use Your Information

We use your information, including personal information, for the following purposes:

  • 2.1. To Provide our Services to you and for related Transactional Purposes:

    For example, to facilitate your access to trips organized by WHTO, including when your information is included in a manifest or other trip details for the WHTO. We will also use your information for billing and invoicing purposes, and to ensure that your profile is accurate and up to date.

  • 2.2. Communicate with You:

    To communicate with you, respond to your inquiries, and for other customer services purposes. This may include contacting you regarding your customer support or other requests. In addition, the WHTO system administrators have the ability to communicate with you through the site to, for example, provide you with updates about a trip details or itinerary.

  • 2.3. Administration:

    For administrative purposes, including to manage access to and security of our Site and Services, and to facilitate proper functioning of the Site and our Services; to help us better understand how users access and use our Site and Services, including the pages viewed, or other Site activity; to maintain security and operability of our Sites (including for debugging purposes); to provide reports to the WHTO, White House Correspondents Association, service providers, regulators, and others; to implement and maintain anti-piracy, fraud prevention, and other services designed to protect you and us; to enforce this Privacy Policy, our Terms of Service, and other policies.

  • 2.4. Legal Compliance:

    To comply with applicable legal or regulatory obligations, including to respond to a subpoena or court order; to cooperate with law enforcement or other governmental investigations; and as part of legal proceedings.

  • 2.5. Protection of us and others:

    Where we believe it is necessary to protect us and others, including, without limitation to detect, prevent, and respond to fraud, security incidents, or other issues where we believe it is appropriate to protect us and others.

3. Disclosure of Your Information

We may disclose your information, including your personal information, as set forth in this Privacy Policy and otherwise as we may notify you from time to time, including:

  • 3.1. The White House Travel Office:

    Your personal information, including special or sensitive personal information, will be disclosed to the WHTO and any contractors or other third parties that the WHTO may engage to, for example, provide services in advance of a trip including on-site preparations.

  • 3.2. Governmental Entities:

    Your personal information, including special or sensitive personal information, will be shared with U.S. and other nations’ governmental agencies for reasons related to participation in trips organized by the WHTO, such as passport, visa, customs, and press credential reasons. In addition, flights are subject to laws, rules, and regulators that require disclosure of the name of all persons on the flight to the operator performing the flight. Additionally, we may be required to furnish passenger information, such as name and date of birth, or passport information, to comply with national and international security requirements.

  • 3.3. To our Affiliates:

    To the extent permitted by law, we will share your information with our affiliates and subsidiaries, so they can provide Services to you and support the Site.

  • 3.4. Travel Suppliers:

    To the extent required by the WHTO, if all or any portion of a trip are provided by commercial travel suppliers (e.g., air transportation, lodging, ground transportation), your personal information including special or sensitive information will be shared with those suppliers.

  • 3.5. Service Providers:

    We provide your information to service providers who assist us in providing the Site and our Services to you. These include entities that host our websites, assists us with the information security associated with the Site and our Services, and assisting with making related travel arrangements as required by the WHTO and related governmental entities.

  • 3.6. Investigations and compliance with legal obligations:

    To assist us with fraud prevention, governmental or other investigations, and as we believe necessary to protect our own rights or the rights, property, or safety of Air Partner, its subsidiaries or affiliates, its employees, customers, or the public; to comply with any court order, law, or legal process, including to respond to any government, law enforcement, or regulatory request. We may do so when (a) permitted or required by law, (b) trying to protect against or prevent actual or potential fraud or unauthorized transactions, (c) investigating fraud which has already taken place, or (d) otherwise cooperating with a governmental investigation.

  • 3.7. Aggregate and de-identified information:

    We may disclose aggregate and de-identified information about Site users to our Service Providers to improve how the Site functions and to evaluate how the Site operates.

We also disclose your information, including your personal information (which includes special or sensitive personal information), in the following circumstances. The recipients will vary based on the basis for the disclosure and include: governmental entities, law enforcement, WHTO, White House Correspondents Association, Air Partner’s affiliates and subsidiaries, advisors, and other entities where such disclosure is required and/or permitted by applicable law:

  • 3.8. To Facilitate Travel Arrangements:

    We will disclose your personal information, including special or sensitive personal information, to the WHTO and travel suppliers, so that you can participate in trips organized and managed by the WHTO.

  • 3.9. To Create a Manifest:

    We will process your personal information, including special or sensitive personal information, to create a manifest.

  • 3.10. Billing and Invoicing:

    We will process your personal information, including payment information, for billing and invoicing purposes. We do not facilitate payment transactions on the Site.

  • 3.11. Our Own Potential Business Transaction:

    In the event of a potential or actual business transaction, and to evaluate such a transaction, including a merger, divestiture, restructuring, reorganization, disclosure of some or all of our assets, dissolution, or other sale or transfer of some or all of our assets, we may share your information with a buyer or potential buyers, legal, tax, and other advisors, and other persons in connection with the transaction.

  • 3.12. Investigations:

    To investigate or comply with legal requirements arising from an actual or threatened cybersecurity incident or any other investigation as we deem appropriate.

  • 3.13. For our Terms of Service:

    To enforce or apply our Terms of Service and other agreements or policies, including for billing and collection purposes.

We do not share personal information that we collect from you with non-affiliated parties for their own direct marketing purposes.

4. Cookies and Other Tracking

We and our service providers use cookies and other tools to track information about your use of the Site. We do not typically associate this information with the personal information that we collect about you, nor do we attempt to identify you as a natural person through this information. To modify your cookie preferences, please modify your browser settings. Please also see our Cookie Policy.

Cookies are small text files that are placed on your computer or mobile or handheld device (such as smartphones or tablets) when you visit certain pages on the Internet. They are widely used to “remember” when your computer or device accesses one of our Websites. Cookies are stored in your browser and are used to improve your online experience. A cookie will help our Website, or another website, to recognize your device the next time you visit. Most cookies collect general information such as how visitors arrive at and use our Websites and they will not collect information that directly identifies you as a person. Other cookies collect personal data. Cookies may be used to create a profile of a visitor's activities on the Internet which can be used (for example) to try to predict the visitor’s purchasing and behavioral preferences.

We may use similar techniques, such as pixels, web beacons and device fingerprints, and for the sake of consistency all of these techniques will be referred to in this Policy as “cookies.”

  • 4.1 What types of cookies are used on the Site?

    We use several different types of cookies. In particular, we use:

    Necessary cookies to help make our Websites usable by enabling basic features like page navigation and access to secure areas of the Website. The Website cannot function properly without these cookies. These cookies are anonymous, and do not collect or store any personally identifying information about you. Without these cookies, we may not be able to provide the services you have asked for. These cookies also help to support our Website security and basic functionality and are necessary for the proper operation of our Website, so if you block these cookies, we cannot guarantee your use or the security of our Website during your visit.

    Functionality cookies allow us to monitor our Website usage by remembering information that changes how the Website behaves or looks, like your preferred language. These cookies are used to provide you the best user experience. They also allow the Website to provide enhanced, more personal features.

    For clarity, the Site does not use performance, statistics, targeting or marketing cookies.

    Some of these are session cookies which are temporary and allow us to link your actions during a single visit to our Website, and which are erased when you close your browser. Others are persistent cookies which remain on your device for the period of time specified in the cookie.

    We also use first party and third party cookies. First party cookies are those set by the website that is being visited by the user at the time. Third party cookies are those set by a domain other than that of the website visited by the user at the time. The Site does not use third party cookies.

  • 4.2 Can I control my cookie settings?

    Yes, users (you) can control your cookie settings. We will obtain your opt-in consent to the use of the cookies and other tracking technologies on the Site when you first access it. If we introduce any new cookies to the Site, unless they are strictly necessary cookies, in which case your consent is not required, we will obtain your opt-in consent again. When you visit the Site, a pop up will appear to inform you about our use of such cookies. You can then consent by clicking on “Accept”, or you may refuse cookies (except strictly necessary cookies) by clicking on “Reject”. You also have the opportunity to manage your consent preferences and change them at any time.

    If you reject cookies, we will not set those cookies on your device, except strictly necessary cookies and a cookie to remember that you do not want any cookies set when you visit a Website.

    Once you have given us your agreement to the use of cookies, we shall store a cookie on your computer or device to remember this for the next time. If you wish to withdraw your consent to the use of necessary or functional cookies, you will have to block these cookies separately through your internet browser settings for each browser you use. You can also use your browser settings to remove any cookies that we have already set on your device.

    Please be aware that some of our services will not function if your browser does not accept necessary or functional cookies. However, you can allow cookies from specific websites by making them “trusted websites” in your internet browser at a later date.

    The following links may assist you in managing your cookies settings, or you can use the ‘Help’ option in your internet browser for more details:

  • 4.3 How do I learn more about cookies?

    The following link contains further information about cookies: http://www.allaboutcookies.org/.

  • 4.4 What specific cookies are used on the Site?

    We use different categories of both session and persistent cookies on our Website, which can either be first or third party cookies.

    Information on the cookies that we use on our Website (their names and categories, their lifespans and whether third parties have access to the cookies) are described in the tables below.

    Necessary Cookies

    Cookie Name Description Lifespan First Party or Third Party
    .AspNetCore.Antiforgery Used to mitigate cross-site forgery attacks 0 day First Party
    .AspNetCore. Open-source modular web application framework 1 year First Party

    Functionality Cookies

    Cookie Name Description Lifespan First Party or Third Party
    Identity.External Scheme used to retrieve the external login provider within the AspCore.Identity cookie 1 year First Party

  • 4.5 Analytics

    We use service providers, such as Microsoft’s Azure Application Insights, a feature of Azure Monitor, to evaluate the use of our Sites. We or our service providers use automated devices and applications to evaluate use of Services. We use these tools to help us improve our services, performance, and user experiences. These entities may use cookies and other tracking technologies, such as web beacons or local storage objects (LSOs), to perform their services. To learn more about Azure’s privacy practices, please review the Privacy in Azure materials at https://azure.microsoft.com/en-us/overview/trusted-cloud/privacy/.

5. Do Not Track

Currently, our systems do not recognize browser “do-not-track” requests. You may, however, disable certain tracking as discussed above (e.g., by disabling cookies); you also may opt out of targeted advertising by following the instructions above.

6. Choices About How We Use and Disclose Your Information

We strive to provide you with choices regarding the personal information you provide to us. If you do not wish to have your e-mail address and other contact information used by Air Partner for any purpose other than to provide you with Services, you may contact us at whpress@airpartner.com to opt out of receiving ancillary services or promotions, and in some locations, we will not promote out products or services to you unless you have opted in to receiving such services. If we have sent you a promotional e-mail, you may also click on the opt-out link at the bottom of the email and follow the opt out directions. This opt-out does not apply to information that you provide to us as a result of a product or service purchase, program registration, product service experience or other transactions initiated by you. For the avoidance of doubt, you cannot opt-out of receiving certain notices from us if you have booked a flight.

7. Your Rights Under Applicable Privacy Laws

We recognize that under applicable privacy laws, you may have the right to do any of the following:

  • 7.1 Confirm whether we are processing and accessing your personal data.
  • 7.2 Correct inaccuracies in your personal data.
  • 7.3 Request deletion of your data (whether the personal data was provided by you or obtained by another source).
  • 7.4 Obtain a portable copy of your personal data.
  • 7.5 Elect out of processing for the purposes of targeted advertising, sale of personal data, or profiling.
  • 7.6 Appeal our refusal to act on your request to exercise your rights under applicable privacy laws.

To exercise these rights, please contact us at whpress_privacy@airpartner.com. In addition, if you are an Authorized User with a valid account, you may log into your account to correct any inaccuracies in your personal data.

8. Data Security

We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration and disclosure. Unfortunately, the transmission of information via the internet and mobile devices is not completely secure and we cannot guarantee the security of your personal information transmitted to or through the Services. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Services.

The safety and security of your information also depends on you. You are responsible for keeping your password(s) confidential. We ask you not to share your password with anyone.

9. Children’s Personal Information

The Site and our Services are not intended for children under 16. We do not knowingly collect or solicit personal information directly from children or knowingly allow such persons to register. If you believe that we might have collected personal information from a child under 16, please contact us at whpress_privacy@airpartner.com.

10. Links

The Site contains links to websites or applications that we do not control or maintain, such as when the WHTO enters a trip description, and the description includes links to a travel supplier’s website. If you are directed to a third-party website through a link, we are not responsible for the privacy practices of any such website. If you follow a link from the Services to another website or application, that website or application's privacy policies will govern any information that website or application collects about you.

11. Additional Information for Non-U.S. Users of our Services

The Site his hosted by our service provider in the United States. Information that we obtain from or about you in connection with your use of the Site and our Services, will be collected, processed, stored, disclosed and disposed of in the United States, which may not be deemed to have the same level of protection as your home country. If you are a user outside of the United States you acknowledge and agree that we may collect and use your information as discussed in this Privacy Policy, outside your resident jurisdiction.

In certain jurisdictions, you may have the following additional rights, and we have obligations, with respect to your personal information. If you are a resident of a Member State of the European Economic Area ("EEA") or the United Kingdom, please see the Additional Information for EEA and UK Users section below.

  • 11.1. Notice:

    You may have the right to know the types of personal information collected, the purpose for collection, how it is collected, and to whom it is disclosed.

  • 11.2. Choice:

    You may have the right to choose (i.e., opt out) whether your personal information is disclosed to a third party or used for a purpose that's different than the reason it was originally collected.

  • 11.3. Access:

    You may have the right to request a copy of the information that we hold about you, information about the ways in which that information is being used, and a description of the individuals and organizations to whom that information has been disclosed. We will respond to such requests as required by applicable law.

  • 11.4. Rectification:

    You may have the right to request that we correct data that we hold about you that is inaccurate or incomplete. In most cases, we rely on you to ensure that your information is current, complete, and accurate. If you demonstrate that personal information about you is inaccurate or incomplete, we will amend the information as required by applicable law.

  • 11.5. Erasure:

    You may have the right to have your personal data (subject to certain exceptions) deleted.

  • 11.6. Withdrawal of Consent:

    If you have provided express consent to use your personal information, you have the right to withdraw that consent at any time. However, if you withdraw consent, you may no longer be able to use the Services.

  • 11.7. Portability:

    You may have the right to obtain a copy of your personal data.

  • 11.8. Object:

    You may have the right to object to the use of your personal data for direct marketing purposes or other research. To avoid any confusion, we do not use your data for marketing or research purposes other than for the analytical purposes stated herein regarding the Site and our Services.

    If you wish to exercise any of these rights, please contact whpress@airpartner.com.

12. Additional Information for EEA and UK Users

  • 12.1. Controller, EU Representative, UK Representative

    WHTO is the data controller. Air Partner LLC is the data processor; it only processes data at the instruction and request of the WHTO. Air Partner LLC is headquartered in the United States at 1100 Lee Wagener Blvd. Suite 328 Ft. Lauderdale FL 33315 and can be contacted at whpress@airpartner.com.

  • 12.2. Legal Basis of Processing

    We collect your information as a data controller when we have a legal basis to do so. The following legal bases pertain to our collection of data:

    • (a) Legitimate Business Interest.

      Our use of your personal information is in our legitimate interest as a commercial organization (for example in order to make improvements to our products and services and to provide you with information you request); you have a right to object to processing as explained in the Legal Rights of EEA/UK Users section below;

      This is the legal basis for the following purposes (for details on the purposes please see How We Use Your Information and Disclosure of Your Information):

      1. Communicate with You regarding your travel arrangements and attendance at events (legitimate interest in responding to your questions/requests);
      2. Presenting and offering our Services so that you may book trave (presenting and offering our Services to you);
      3. Anonymization/de-identification of your personal information (legitimate interest in anonymizing data and using anonymized data for product improvement or research);
      4. Administration (legitimate interests in ensuring the security and proper functionality of our platform, in understanding how our Site is used, in improving our Site and Services, and in ensuring that our policies and Terms of Service are complied with);
      5. Research and development/Analytical purposes (legitimate interest in improving our Services, products and customer experience and in understanding how and by whom the Site is used);
      6. Protection of us and others (legitimate interest in establishing, exercising and defending against legal claims and safeguarding our and others’ rights and safety);
      7. Legal compliance where the legal obligation stems from non-EEA law (if you are in the EEA) or non-UK law (if you are in UK) (legitimate interest in complying with legal obligations); and
      8. in the event of a potential or actual business transaction, and to evaluate such transaction (legitimate interest in managing and utilizing our business/assets).
    • (b) Necessary to Perform a Contract or to Take Steps to Enter Into a Contract With You.

      Our use of your personal information is necessary to perform a contract or take steps to enter into a contract with you (for example, to provide you with Services or fulfill your purchase of a product or service).

      This is the legal basis for the following purposes (for details on the purposes please see How We Use Your Information and Disclosure of Your Information):

      1. To provide our Services to you and for other transactional purposes;
      2. Communicate with You; and
      3. Administration to the extent it is related to the contractual relationship with you.
    • (c) Legal Compliance.

      Our use of your personal information is necessary to comply with a relevant legal or regulatory obligation that we have (for example, where we are required to disclose personal information to a court or tax authority). For details on the purposes please see How We Use Your Information and Disclosure of Your Information).

    • (d) Based on Your Consent.

      Our use of your personal information is in accordance with your consent (for example, when you consent to sharing your personal information with another party).

      This is the legal basis for the following purposes (for details on the purposes please see How We Use Your Information and Disclosure of Your Information): Protection of us and others.

    • (e) Protection of Vital Interests.

      Our use is necessary to protect your vital interests (for the health safety of our customers)

      This is the legal basis for the following purposes (for details on the purposes please see How We Use Your Information and Disclosure of Your Information): Protection of us and others.

    If you would like to find out more about the legal bases on which we process personal information, please contact us at whpress@airpartner.com.

  • 12.3. Storage Periods Regarding Personal Data

    We retain your personal information for as long as necessary to provide our services to you, to fulfill the purposes described in this policy and/or our business purposes, or as required by law or regulation.

    Exceptionally, we may store personal data longer, should this be necessary for the establishment, exercise or defense of legal claims. In such case, the processing of affected personal data will be limited to said purpose.

  • 12.4. Cookies and other Tracking Technologies

    We will store Cookies and other mechanisms to track information about your use of our Services, which are not strictly necessary to provide you with Services you have requested, on your device and access such cookies and other mechanisms stored on your device only on the basis of your voluntary consent. You can modify or withdraw your consent at any time with effect for the future by following the instructions in our Cookie Policy

  • 12.5. Legal Rights of EEA/UK Users

    Subject to certain exemptions, and in some cases dependent upon the processing activity we are undertaking, when we act as a data controller, EEA and UK individuals have certain right regarding their personal information:

    • (a) Right to access, correct, and delete your personal information.

      You have the right to request access to the personal information that we hold about you, in particular access to information on:

      • (a) the source of your personal information;
      • (b) the purposes, legal basis and methods of processing;
      • (c) the data controller’s identity;
      • (d) the categories of personal data concerned;
      • (e) the envisaged period for which the personal data will be stored or the criteria to determine that period; and
      • (f) the entities or categories of entities to whom your personal information may be transferred.

    • (b) Right to request that we delete your information.

      We are not required to comply with your request to erase personal information, in particular, if the processing of your personal information is necessary for compliance with a legal obligation or for the establishment, exercise, or defense of legal claims.

    • (c) Right to restrict the processing of your personal information.

      You have the right to restrict the use of your personal information when:

      • (i) you contest the accuracy of the data until we were able to verify the accuracy;
      • (ii) their use is unlawful but you do not want us to erase the data;
      • (iii) we no longer need the personal information for the relevant purposes, but you require it for the establishment, exercise, or defense of legal claims; or
      • (iv) you have objected to Our personal information use where such use is justified on our legitimate interests and we must verify as to whether we have a compelling interest to continue to use your data. We can continue to use your personal information following a request for restriction, where:
        • (i) We have your consent; or
        • (ii) to establish, exercise or defend legal claims; or
        • (iii) to protect the rights of another natural or legal person.

    • (d) Right to data portability.

      To the extent that we process your information that you have provided directly to us:

      • (i) based on your consent or under a contract; and
      • (ii) through automated means, you have the right to receive such personal information in a structured, commonly used, machine-readable format, or you can ask to have it transferred directly to another data controller (where this is technically feasible).

    • (e) Right to object.

      You have the right to object to the processing of your personal information: You can object to any processing of your personal information which has our legitimate interests as its legal basis at any time based on grounds relating to your particular situation. If you raise an objection, we have an opportunity to demonstrate that we have compelling legitimate interests which override your rights and freedoms. We may continue processing your personal information if we demonstrate such compelling legitimate interests or if this is necessary for the establishment, exercise or defense of legal claims.

      Where we process personal information for direct marketing purposes, you shall have the right to object at any time to the processing of your personal information for such purpose. Where you object to the processing for direct marketing purposes, we shall no longer process the information for such purpose.

    • (f) Right to withdraw consent.

      Where processing of your personal information is based on your consent, you have the right to withdraw such consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

    • (g) Right to obtain a copy of personal information safeguards used for transfers outside your jurisdiction.

      You can ask to obtain a copy of, or reference to, the safeguards under which your personal information is transferred outside of the EEA.

    • (h) Right to lodge a complaint with your local supervisory authority.

      You have a right to lodge a complaint with your local supervisory authority if you have concerns about how we are processing your personal information. We ask that you please attempt to resolve any issues with us first, although you have a right to contact your supervisory authority at any time.

  • 12.6. Legal Basis of Processing

    How to Exercise Your Rights: If you would like to exercise any of the rights described above, please send us a request at whpress@airpartner.com. In your message, please indicate the right you would like to exercise and the information that you would like to access, review, correct, or delete. We may ask you for additional information to confirm your identity and for security purposes before disclosing the personal information requested to you. We reserve the right to charge a fee where permitted by law, for instance if your request is manifestly unfounded or excessive. We may not always be able to fully address your request, for example if it would affect the duty of confidentiality we owe to others or if we are legally entitled to deal with the request in a different way.

13. Additional Information for California Consumers

  • 13.1. Contacts

    Consumers may submit requests and inquiries to whpress@airpartner.com.

  • 13.2. Personal Information We Collect

    We collect the following categories of personal information for the purposes set forth below. This information is used to provide Services to you. We do not sell this information. We may share this information with other parties as described herein so that we can provide Services to you.

  • Category Information We Collect
    Identifiers (e.g., name, alias, postal address, unique personal identifier, IP address, email address, account name, social security number, driver’s license number, passport number, or other similar identifier) Legal first name, legal middle name, legal last name, contact information (email, mobile phone, work phone (optional), passport details (number, issuance date, expiration date, issuing authority, location passport issued), Site log-on credentials.
    Customer Records Information (e.g., name, signature, social security number, physical characteristics or description, address, telephone number, passport number, driver’s license or state identification card number, education, employment history, credit card number or other financial information) In addition to the Identifiers set forth above, we collect your picture to create a profile picture, your press credentials including your picture, and the Professional or Employment-Related Information described below.
    Protected Classification Characteristics under Applicable Law (e.g., race, religion, sexual orientation, gender identity, gender expression, age) Age (date of birth), national origin (passport or visa information), citizenship, medical or health information (e.g., if accommodations for differently abled persons are requested, special food or meal preferences), sex (gender), and race (facial images/pictures are uploaded to the Site).
    Commercial Information (e.g., records of personal property, products or services purchased, obtained or considered, or other purchasing histories or tendencies) Your travel preferences and details, such as the services you select or the trip details you select for trips organized and managed by the WHTO.
    Biometric information (hair color, eye color, fingerprints, height, retina scans, facial recognition, voice and other biometric data) Facial images (pictures) are uploaded to the Site.
    Internet or Other Electronic Network Activity (e.g., browsing history, search history, and information regarding a consumer’s interaction with an internet website, application, or advertisement) Internet provider, site browsing history, and interaction with the Site.
    Geolocation Data We do not collect any Geolocation Data.
    Sensory Data (e.g., audio, electronic, visual, thermal, or similar information) We do not collect any Sensory Data.
    Professional or Employment-Related Information (e.g., employer, professional email address) We collect the name of your employer (company) or whether you are a freelancer, your work phone, and email.
    Education Information We do not collect any Education Information.
    Inferences (e.g., inferences that could be used to create a profile reflecting a consumer’s preferences, characteristics, predispositions, behavior, attitudes, abilities) We do not derive any inference from any analysis of other data (e.g., Identifiers, Customer Records Information, Protected Classification Characteristics or otherwise), nor do we create a profile about Site users or predict a characteristic of Site users.

  • 13.3. Why We Collect Your Personal Information

    We collect your personal information to provide services to you. Specifically,

  • Category Why We Collect This Information
    Identifiers (e.g., name, alias, postal address, unique personal identifier, IP address, email address, account name, social security number, driver’s license number, passport number, or other similar identifier) We use Identifiers to allow users to create an account and use the Site, generate manifests, and facilitate communication from WHTO.
    Customer Records Information (e.g., name, signature, social security number, physical characteristics or description, address, telephone number, passport number, driver’s license or state identification card number, education, employment history, credit card number or other financial information) We use Customer Records Information for the same reasons we use Identifiers (set forth above).
    Protected Classification Characteristics under Applicable Law (e.g., race, religion, sexual orientation, gender identity, gender expression, age) We only use Protected Classification Characteristics (e.g., special or sensitive personal information) as necessary to assist the WHTO with trip management (collecting travel preferences and requirements, e.g., accommodations for differently abled persons, meal requirements), and authorizing Site users.
    Commercial Information (e.g., records of personal property, products or services purchased, obtained or considered, or other purchasing histories or tendencies) We use your Commercial Information to assist the WHTO with trip management.
    Biometric information (hair color, eye color, fingerprints, height, retina scans, facial recognition, voice and other biometric data) The Site will process pictures of you to create a profile picture and as required by the WHTO to manage your passport information and press credentials.
    Internet or Other Electronic Network Activity (e.g., browsing history, search history, and information regarding a consumer’s interaction with an internet website, application, or advertisement) We use this information to analyze Site usage, for security purposes, and for troubleshooting errors.
    Geolocation Data We do not use this information.
    Sensory Data (e.g., audio, electronic, visual, thermal, or similar information) We do not use this information.
    Professional or Employment-Related Information (e.g., employer, professional email address) We use this information to assist the WHTO with trip management and to create manifests.
    Education Information We do not use this information.
    Inferences (e.g., inferences that could be used to create a profile reflecting a consumer’s preferences, characteristics, predispositions, behavior, attitudes, abilities) We do not use this information.

  • 13.4. How we Collect Your Personal Information

    We use a variety of methods to collect your personal information, as set forth below:

  • Category How We Collect This Information
    Identifiers (e.g., name, alias, postal address, unique personal identifier, IP address, email address, account name, social security number, driver’s license number, passport number, or other similar identifier) We collect this information directly from you and may sometimes collect this from your employer.
    Customer Records Information (e.g., name, signature, social security number, physical characteristics or description, address, telephone number, passport number, driver’s license or state identification card number, education, employment history, credit card number or other financial information) We collect this information directly from you and may sometimes collect this from your employer, the WHTO, or the White House Correspondents’ Association.
    Protected Classification Characteristics under Applicable Law (e.g., race, religion, sexual orientation, gender identity, gender expression, age) We collect this information directly from you.
    Commercial Information (e.g., records of personal property, products or services purchased, obtained or considered, or other purchasing histories or tendencies) We collect this information directly from you and may sometimes collect this from your employer, the WHTO, or a travel supplier.
    Biometric information (hair color, eye color, fingerprints, height, retina scans, facial recognition, voice and other biometric data) We collect this information directly from you.
    Internet or Other Electronic Network Activity (e.g., browsing history, search history, and information regarding a consumer’s interaction with an internet website, application, or advertisement) We collect this information directly from you.
    Geolocation Data We do not collect this information.
    Sensory Data (e.g., audio, electronic, visual, thermal, or similar information) We do not collect this information.
    Professional or Employment-Related Information (e.g., employer, professional email address) We collect this information directly from you and may sometimes collect this from your employer, WHTO, or the White House Correspondents’ Association.
    Education Information We do not collect this information.
    Inferences (e.g., inferences that could be used to create a profile reflecting a consumer’s preferences, characteristics, predispositions, behavior, attitudes, abilities) We do not collect this information.

  • 13.5. You Have a Right to Request Disclosure About How We Collect, Use, and Disclose Your Personal Information

    You have the right to ask us to tell you about how we collect, use, and disclose your personal information to other parties, including specific pieces of information. Much of that information is already provided to you in this Privacy Policy. We will provide these details to you, free of charge and in a portable electronic format, if technically feasible.

  • 13.6. You have the right to request deletion of your data.

  • 13.7. We do not sell your personal information.

  • 13.8. We will not and cannot discriminate against you if you choose to exercise any of these rights.

  • 13.9. We do not offer any financial incentive programs related to the collection or deletion of your personal information. In fact, we do not offer Site guests or registered users any financial incentives.

14. Contact Information

To ask questions or comment about this Privacy Policy and our privacy practices, please contact us at whpress@airpartner.com.